11/07/2026
Today I finally sat down and began to bring my rather disorganised digital collection of family history related material into a better organised and easier to access state.
I used to have my family photos, family history images and documents pretty decently organised back in the day. Around 2020 my computer hard drive died and, unfortunately, nothing was recoverable. Luckily, I had stored material on numerous devices, with some on our home network hard drive and also assorted USBs. This meant I was able to claw back a decent amount of my records but because I was copying and moving so much data in all directions, it eventually got a bit chaotic. Numerous copies of the same thing, untitled scans and poor labelling meant I was struggling to find items I knew I had.
After thinking about it for some time, I decided that I do a lot of research focusing on specific people and I decided I wanted all material to be stored together in one folder, no matter the format. So, I wrote out a hierarchy that lists all the family surnames in my trees to grandparent level, with each having a folder. Within each folder I added names of two more generations. I have a Sorting folder for quickly copying or moving material into. This way I can easily look at each item later, make changes to the labels and then drop it into the correct surname folder. I can also add specific folders where I want to collect material on a subject, such as ancestors who did Military Service.
When you research using digital technology it can be a real struggle to keep records under control so that they are available to the researcher when they need it. It needs a plan, a methodical approach and a commitment to regularly saving and updating your data in at least two different places. Don't let a faulty storage device risk your many years of research!