Pace MediSystems

Pace MediSystems Streamlining Systems for Health Professionals so they can Reclaim Time & Simplify Workflows | Coach & Mentor | Certified SYSTEMologist®

Do You Know What Your Minimum Viable Systems Actually Look Like?Switch on the same software for a cosmetic practice, an ...
08/09/2026

Do You Know What Your Minimum Viable Systems Actually Look Like?

Switch on the same software for a cosmetic practice, an orthopaedic practice and a dermatology practice, and you'll get three different Minimum Viable Systems. For cosmetic, it's usually admissions and quoting working tightly together. For orthopaedic, it might be referral triage and imaging instead.

Most practices have never actually sat down and defined their own. Which means there's no way to tell if setup is genuinely finished, or just switched on.

Good news: it doesn't have to happen all at once. Map your busiest patient journey first (that's what we call a Critical Client Flow), and it'll tell you exactly what belongs in your MVS. What's essential before go-live and what can wait isn't the same for every practice, so this is about your setup, not a template.

That's the real test: not whether everything's switched on, but whether it matches how your practice actually works.

Step One: Setup Done Right, Not Just Switched OnYour Xestro setup checklist isn't one list. It's three, and they don't c...
06/09/2026

Step One: Setup Done Right, Not Just Switched On

Your Xestro setup checklist isn't one list. It's three, and they don't carry the same weight. Required, Recommended, and Specialty-Specific. Most practices only ever treat the first one as the finish line.

Swipe through for the breakdown, then read the full guide on how to tell which tier your own outstanding setup items fall into

Save this and read how to tell which tier your own outstanding items fall into. Click the link to access the Blog https://pacemedisystems.com.au/patient-journey-map/

Cold Feet Isn't a Red FlagGetting cold feet before committing to new software? Totally normal. It's not a sign the softw...
03/09/2026

Cold Feet Isn't a Red Flag

Getting cold feet before committing to new software? Totally normal. It's not a sign the software's wrong, it's just what change feels like.

Here's what actually decides whether it goes well from here:

🔸setup done right for your specialty,
🔸success defined before you start,
🔸change managed properly, not just the software switched on.

Most practices only ever hear about the first one.

We're walking through all three over the rest of the month. If you're feeling it right now, that's not a red flag. It's just where you are.

If you're feeling this right now, that's not a red flag about the software. It's what change feels like. The three steps ahead are how you get through it well.

The Wishlist Nobody MadeHonest question: before your last software demo, did you actually write down what you wanted? Mo...
03/09/2026

The Wishlist Nobody Made

Honest question: before your last software demo, did you actually write down what you wanted? Most practices don't, so whatever comes up on the day sets the agenda instead of you.

Quick method. First, what does your current system already do well, the bits you'd miss? Second, what would you want that you don't have. Not sure? Ask an AI tool something like "what are the most in demand features in medical practice management software," or ask your own team, more heads usually means a sharper list, and it's a nice easy way to get them involved early.

Then take that list into demos, tick off what you're shown, and whatever's left is exactly what to ask the vendor about. Grab the free checklist here: https://441853060.hs-sites-ap1.com/software-wishlist-checklist

Why Are Practices Actually Looking at New Software Right Now?Sound familiar? Old desktop software your vendor's quietly ...
01/09/2026

Why Are Practices Actually Looking at New Software Right Now?

Sound familiar? Old desktop software your vendor's quietly retiring. Admin eating up the day. Everything running through one or two people who know where it's all kept. Or just a nagging feeling you could be working smarter.

There's usually one of these behind every practice that starts looking at new software, and which one it actually is changes what "success" looks like for you.

Over the next few weeks we're breaking down what really makes a software implementation work, drawing on real research and real practices.

Not sure how close your platform is to end of life? Worth finding out before that decision gets made for you.

If you're not sure how close your platform actually is to end-of-life, that's worth finding out before the decision gets made for you.

How Long Do You Actually Need to Keep TheseQuick one: bulk billing agreements need two years on file. Simplified billing...
25/08/2026

How Long Do You Actually Need to Keep These

Quick one: bulk billing agreements need two years on file. Simplified billing agreements need seven, same two agreement types from earlier this month, different retention rules. Worth checking how yours are filed.

How is your practice currently storing signed assignment agreements?

Does the Assignment of Benefit Change Actually Apply to Your Billing?Simplified billing through Eclipse only covers no g...
23/08/2026

Does the Assignment of Benefit Change Actually Apply to Your Billing?

Simplified billing through Eclipse only covers no gap and known gap claims, capped at around $500. Within that gap, the changes apply to you.

Above it, you are billing privately, the patient pays directly and may claim themselves. No assignment happens, so none of this touches that claim.

Same procedure, two different rules, depending on which side of $500 the fee lands.

Worth knowing which of your providers already have agreements with the funds (Implied, no extra step) and which don't (Requested, needs the patient's authorisation captured). Worth checking this week.

Two Ways to Capture Assignment of Benefit, Which One Fits Your WorkflowThere are now two ways to capture Assignment of B...
20/08/2026

Two Ways to Capture Assignment of Benefit, Which One Fits Your Workflow

There are now two ways to capture Assignment of Benefit for bulk billed services, and the right one depends on how your practice runs.

Pre-assignment happens before the consult, only needs a basic service description, and can cover episodic treatment up to six months ahead. Good for waiting room forms or ahead of telehealth.

Post-assignment happens after the consult and needs the specific item charged. Good for in-clinic appointments where the form goes out once billing is confirmed.
Either way, it needs to be in place before the claim is submitted.

Which one fits your practice, or do you need a mix of both?

19/08/2026

What actually happens to your data when you switch practice software?

Clinical data usually comes across. Financial data and practice setup usually get rebuilt fresh, and it varies by system, right down to how a single field gets labelled.

So use your trial conversion properly. Open real records and check, don't just confirm your patient count. Once you're live, that window's gone.

Address

Monash, VIC
3168

Opening Hours

Monday 9am - 5am
Tuesday 9am - 5am
Wednesday 9am - 5am
Thursday 9am - 5am
Friday 9am - 5am

Telephone

+61439020819

Website

Alerts

Be the first to know and let us send you an email when Pace MediSystems posts news and promotions. Your email address will not be used for any other purpose, and you can unsubscribe at any time.

Shortcuts

Share

Category