08/28/2026
🧠 Running a psychology clinic with ADHD has taught me to build systems around my attention, energy, and strengths so I’m not relying on memory, motivation, or willpower to keep everything moving.
1️⃣ I separate clinic-owner work from clinical work.
I use dedicated blocks for clinical work, CEO work, operations, and admin.
2️⃣ I keep everything in one central system.
When tasks are spread across emails, texts, sticky notes, software, and memory, things get missed. Every task needs a clear next step, an owner, and a deadline.
3️⃣ I limit my priorities for the day.
A long to-do list can create more distraction than progress. I focus on one must-do task, two important tasks, and a few smaller items. I ask: “What is the one action that would create the most progress or prevent the biggest problem today?”
4️⃣ I create dedicated times for staff questions and decisions.
Not every question needs an immediate answer. Grouping non-urgent decisions protects my focus while still supporting the team. One system that helps is a “Gavin Decision Queue,” where staff submit the issue, their recommendation, and the deadline.
5️⃣ I ask for recommendations, not just problems.
I encourage my team to use a simple format: Here is the situation. Here are the options. This is what I recommend. This is what I need from you. It reduces cognitive load and keeps decisions moving.
6️⃣ I give recurring responsibilities a regular home.
Finances, hiring, leadership, marketing, and planning are easier to manage when they happen at predictable times each week.
For me, the biggest facilitator in running a clinic with ADHD has been creating enough structure to stay present with clients, support my team, keep building the practice, and avoid burnout when things get busy.
Every week is not perfect, but these systems help me use my time and attention more intentionally. My hope is that my lived experience with neurodivergence continues to shape how I lead and how our team supports the people who come through our doors. 💛
📞 403-902-2234
📧 [email protected]
🌐 www.mcateepsychology.com/