07/01/2026
Executive Assistant to the CEO
Location: Clare, Nova Scotia
Salary: Starting at $60,000 annually for the right candidate
Position: Full-Time
Join One of Southwestern Nova Scotia’s Most Diverse Business Groups
We are looking for an exceptional Executive Assistant to work directly with the CEO of a growing group of successful companies spanning housing, construction, property development, retail, hospitality, healthcare, food service, and more.
This is far more than an administrative role—it’s an opportunity to become the CEO’s trusted partner and help drive the growth of multiple businesses that are making a significant impact throughout Nova Scotia.
Our group includes:
Maltais Homes Inc. – Innovative modular and manufactured housing solutions.
Maltais Holdings Ltd. – Property development and real estate investments.
Sip Café – Specialty coffee, café, and catering services.
Sip@Sea – Food service operations aboard the CAT Ferry and Fundy Rose Ferry.
City Drug Store Pharmachoice – Community pharmacy and retail.
Every Bloomin’ Thing – Florist, gifts, and home décor.
Clare Timbermart – Full-service building supply centre.
Along with several other growing businesses and exciting new ventures.
No two days are alike. One morning you may be coordinating a housing development project, and that afternoon helping prepare for a board meeting, organizing travel, or assisting with the launch of a new business initiative.
What You’ll Do
As Executive Assistant, you will serve as the CEO’s right hand by helping coordinate priorities across multiple companies.
Responsibilities include:
Manage the CEO’s calendar, appointments, and daily schedule.
Coordinate meetings, prepare agendas, record minutes, and track follow-up items.
Draft professional correspondence, reports, presentations, and business documents.
Manage confidential communications and sensitive information.
Coordinate travel arrangements, accommodations, and executive itineraries.
Assist with strategic projects across multiple companies.
Liaise with managers, employees, government agencies, consultants, suppliers, and business partners.
Monitor deadlines and help keep major initiatives on schedule.
Conduct research and gather information for business planning and investment opportunities.
Assist with marketing initiatives, events, and company communications when required.
Support property development, housing projects, and new business opportunities through administrative coordination.
Help improve systems, workflows, and organizational efficiency.
Provide occasional support with HR administration and executive recruitment.
Perform other executive-level administrative duties as required.
We’re Looking For Someone Who:
Is exceptionally organized and detail-oriented.
Can manage multiple priorities without becoming overwhelmed.
Is proactive and anticipates what needs to be done.
Maintains the highest level of professionalism and confidentiality.
Has outstanding written and verbal communication skills.
Enjoys solving problems and finding solutions.
Works well independently while collaborating with a diverse leadership team.
Is comfortable working in a fast-paced entrepreneurial environment where every day is different.
Qualifications
Minimum 1 years of executive, administrative, or senior office experience.
Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
Advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with Microsoft Teams and cloud-based software.
Excellent organizational, time management, and multitasking abilities.
Valid driver’s licence and reliable transportation is required.
What We Offer
Starting salary of $60,000 per year for the right candidate.
Opportunities for growth as our group of companies continues to expand.
A diverse and exciting work environment with exposure to multiple industries.
The opportunity to work directly with an entrepreneurial CEO and contribute to meaningful projects that shape communities throughout Nova Scotia.
A workplace where initiative, creativity, and continuous improvement are valued.
Ready to Join Our Team?
If you’re a highly organized professional who enjoys variety, thrives in a fast-paced environment, and wants to play an important role in the growth of a dynamic group of companies, we’d love to hear from you.
Please submit your resume and a cover letter explaining why you’d be an excellent fit for this unique opportunity.
