17/07/2026
Operations Officer Vacancy
Job Title
Operations Officer
Responsible to
Senior Manager
Hours
25 hours per week
Salary
Competitive (paid every four weeks)
Contract
Permanent
Location
Hyperclub, 83–85 Main Street, Lochgelly, Fife, KY5 9AF
This is a flexible role and may be carried out from Hyperclub premises, from home, or a combination of both, subject to the operational needs of the charity.
About Hyperclub
Hyperclub is a Scottish charity committed to improving the wellbeing of people within the local community through inclusive activities, support services and community engagement.
Purpose of the Role
The Operations Officer will provide high-quality operational, administrative and governance support to ensure the efficient day-to-day running of the charity. The postholder will support the Senior Manager and Board of Trustees by maintaining effective systems, financial administration, compliance and organisational records.
Main Responsibilities
Provide day-to-day administrative support.
Administer payroll and maintain employment records.
Maintain accurate financial records and support budget monitoring.
Prepare reports for trustees, funders and management.
Draft, review and maintain organisational policies and procedures.
Manage complaints in accordance with charity procedures.
Maintain governance records and statutory documentation.
Manage email correspondence and enquiries.
Maintain volunteer and staff records.
Support funding applications and monitoring returns.
Ensure compliance with charity policies and relevant legislation.
Undertake any other duties appropriate to the role.
Essential Requirements
National 5 (or equivalent) in English.
National 5 (or equivalent) in Administration & IT, Business Administration or a closely related administrative qualification
Excellent organisational and administrative skills.
Strong written and verbal communication.
Good IT skills including Microsoft Office.
Ability to manage confidential information.
Experience maintaining accurate records.
Ability to prioritise workload and work independently.
Experience preparing reports.
Understanding of confidentiality and data protection.
Willingness to obtain and maintain PVG Scheme membership.
Desirable Requirements
Experience working within the voluntary or charity sector.
Experience of payroll administration.
Experience of financial administration.
Experience supporting trustees or committees.
Knowledge of charity governance.
Experience writing organisational policies.
Benefits
Flexible hybrid working.
Supportive working environment.
Training and development opportunities.
Workplace pension (subject to eligibility).
140 hours annual leave per year (inclusive of public and bank holiday entitlement).
Closing Date
27th July 2026
Interview Date
30th July 2026
How to Apply
Please submit a CV together with a covering letter explaining how your experience meets the requirements of the role to [email protected]
Hyperclub is committed to equality of opportunity and welcomes applications from all suitably qualified candidates.
Appointment is subject to satisfactory references, right to work checks and PVG Scheme membership where applicable.
