07/24/2026
Come work with us!
VtPHA is seeking a skilled, independent Operations Specialist to provide part-time contractual support across key administrative, financial, and communication functions.
โข ๐๐จ๐ฌ๐ข๐ญ๐ข๐จ๐ง ๐๐ฒ๐ฉ๐: Independent Contractor Preferred. Possibility of part-time employment.
โข ๐๐ข๐ฆ๐ ๐๐จ๐ฆ๐ฆ๐ข๐ญ๐ฆ๐๐ง๐ญ: 8 hours per week (flexible, remote)
โข ๐๐จ๐ฆ๐ฉ๐๐ง๐ฌ๐๐ญ๐ข๐จ๐ง: $35.00 per hour
๐๐๐จ๐ฉ๐ ๐จ๐ ๐๐จ๐ซ๐ค
The Contractor will provide targeted operational support, focusing on the following core areas:
โข ๐
๐ข๐ง๐๐ง๐๐ข๐๐ฅ & ๐๐จ๐จ๐ค๐ค๐๐๐ฉ๐ข๐ง๐ ๐๐ฎ๐ฉ๐ฉ๐จ๐ซ๐ญ: Maintain accurate financial accounts in QuickBooks Online. Prepare standard monthly financial reports for Board review.
โข ๐๐๐ฆ๐๐๐ซ๐ฌ๐ก๐ข๐ฉ ๐๐๐ญ๐๐๐๐ฌ๐ ๐๐ฏ๐๐ซ๐ฌ๐ข๐ ๐ก๐ญ: Monitor the member database, process renewals, and serve as the point of contact for basic member inquiries.
โข ๐๐จ๐ฆ๐ฆ๐ฎ๐ง๐ข๐๐๐ญ๐ข๐จ๐ง๐ฌ & ๐๐๐ซ๐ค๐๐ญ๐ข๐ง๐ : Coordinate digital communications by scheduling email blasts, updating the website calendar, and posting provided content to social media channels.
โข ๐๐ซ๐๐ง๐ญ & ๐๐ฏ๐๐ง๐ญ ๐๐๐ฆ๐ข๐ง๐ข๐ฌ๐ญ๐ซ๐๐ญ๐ข๐จ๐ง:Track grant reporting deadlines, generate invoices, and provide logistical support for virtual and in-person events (e.g., setting up Zoom links, managing registrations).
โข ๐๐จ๐๐ซ๐ & ๐๐๐๐จ๐ซ๐ ๐๐จ๐ฏ๐๐ซ๐ง๐๐ง๐๐: Coordinate monthly Board meeting materials and agendas in collaboration with the Board Chair. Maintain organized, secure digital files in Google Workspace/Microsoft Cloud.
๐๐ซ๐๐๐๐ซ๐ซ๐๐ ๐๐ค๐ข๐ฅ๐ฅ๐ฌ & ๐๐จ๐ฆ๐ฉ๐๐ญ๐๐ง๐๐ข๐๐ฌ
โข ๐๐จ๐ง๐ฉ๐ซ๐จ๐๐ข๐ญ ๐๐ฉ๐๐ซ๐๐ญ๐ข๐จ๐ง๐ฌ:Prior experience with basic bookkeeping, QuickBooks, and membership database management.
โข ๐๐ข๐ ๐ข๐ญ๐๐ฅ ๐๐ซ๐จ๐๐ข๐๐ข๐๐ง๐๐ฒ: Mastery of Google Workspace, Microsoft Office suite, and standard email marketing/social media platforms.
โข ๐๐๐ฆ๐ข๐ง๐ข๐ฌ๐ญ๐ซ๐๐ญ๐ข๐ฏ๐ ๐๐ฏ๐๐ซ๐ฌ๐ข๐ ๐ก๐ญ: Experience tracking grant deadlines and managing digital records.
โข ๐๐จ๐ฅ๐ฅ๐๐๐จ๐ซ๐๐ญ๐ข๐จ๐ง: Strong communication skills and comfort working with a remote, diverse Board of Directors.
โข ๐๐ฎ๐ญ๐จ๐ง๐จ๐ฆ๐ฒ: Ability to self-manage tasks effectively within a strict 8-hour weekly budget.
๐๐ง๐ช๐ฎ๐ข๐ซ๐ข๐๐ฌ
To express interest in this contract, please submit a cover letter and resume to [email protected] with the subject line: VtPHA Operations Specialist. Applications will be reviewed on a rolling basis until filled.
https://vtpha.org/want-to-work-with-vtpha-operations-support-needed/